ACCOUNTS OFFICER – HFS Corporate Services Inc

Description

To assist the Accounts Manager as needed and full responsibility of the tasks listed below.

Requirements

Responsibilities

Education

• A minimum of a high school diploma is usually required
• A diploma in accounting or finance
• CAT/ACCA qualification would be a plus
  Skills
• Proficiency in basic accounting principles
• Knowledge of accounting software and spreadsheets (e.g., QuickBooks, Excel)
• Attention to detail and accuracy in work
• Strong organizational and time management skills
• Good communication skills, both written and verbal
• Ability to work effectively independently
  
  Experience
• Atleast 2 years in the accounting or financial field
• Bookkeeping, accounts payable/receivable, or financial reporting is beneficial
• Internships or part-time roles in accounting can also be valuable
  Responsibilities
  Petty Cash & Cheques
  • Disburse funds from petty cash for approved transactions by authorized persons.
  • Prepare petty cash reconciliation report when requested by authorized persons.
  • Prepare petty cash reimbursement report when petty cash reaches replenish level.
  • Prepare cheques when instructed by authorized persons.
  • Prepare petty cash & cheque vouchers for all disbursements made & cheques written.
  • Ensure valid supporting documents are obtained for all petty cash disbursements & cheques written.
  • Ensure petty cash is always secured and locked away at the end of each working day.
  • File petty cash & cheque vouchers in a systematic order as instructed by Supervisor.
  Accounts Receivable
  • Prepare invoices for clients as instructed by Supervisor.
  • As often as instructed by Supervisor, follow up with clients on outstanding balances and document responses received in the Accounts Receivable Follow Up report.
  • Ensure the report above is sent to the Supervisor on the last working day of every week.
  • Prepare Statement of Accounts for clients when requested.
  • Ensure receipts are issued for all payments received.
  • Ensure cash received are always secured and locked away at the end of each working day.
  Deposits
  • Prepare deposit slips for all cash and cheques received as per receipts issued and submit these to the person(s) authorized to make deposits.
  • Ensure a copy of the deposit slip is retained for each deposit made and filed.
  QuickBooks
  Record daily in QuickBooks, all invoices, receipts issued to clients, supplier bills, petty cash vouchers and cheque vouchers.
  Financial Reports & Auditing
  • Assist the Accountant in preparing the annual financial reports for the external auditors.
  • Assist the Accountant in providing the external auditors with schedules, supporting documents, records & information when requested.
  • Assist the Accountant in preparing financial reports for management.
  General
  • File correspondence in accordance with the existing filing system.
  • Ensure work area is always kept clean and organized.
  • Ensure computer system and other devices entrusted with are handled in a responsible manner, including switching them off before leaving work, etc.

Remuneration/Benefits

To be discusses at interview.