PROPERTY ASSISTANT – MULTICINEMAS INC

The Property Assistant is a key member of the Properties team and is responsible for coordinating the administration of building maintenance and assisting with the development of a comprehensive record and systems database within the Properties Department.

REQUIREMENTS

• Passes in at least six (6) CXC Subjects inclusive of Mathematics and English
• Microsoft suite – specifically MS Word, Excel
• Experience with Accounting Procedures will be an asset
• 2-3 years administrative experience in a commercial leasing office environment
• Familiarity with facilities operations
• Excellent customer service
• Strong ability to work independently; Ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines.
• Strong attention to detail
• Ability to respond to emergencies on a 24/7 basis
• Reliability and Accountability for matters that may arise

RESPONSIBILITIES

• Preparation of monthly budgets and tracking of departmental expenditure.
• Report preparation and budget comparisons
• Contract preparation
• Preparation of meeting schedules and meeting minutes
• Coordinate maintenance team
• Maintain highly organized filing system
• Manage inventory
• Maintain proper record keeping of keys; key logs, key number etc.
• Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact e-mail address listing.