CONFIDENTIAL SECRETARY – BK International Inc.

Join our dynamic team as a Confidential Secretary! This pivotal role involves managing sensitive information, providing crucial support to high-level executives, and delivering professional secretarial services. If you excel at word processing, spreadsheet management, and maintaining document databases, we want to hear from you!

• Minimum of an associate degree is highly preferred
• A minimum of six years (6) of business office experience required
• Prior experience supporting senior management or an executive with global reach is highly preferred
• Must have a demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently required
• Ability to work in a team environment and have exceptional customer service and a high degree of professionalism required
• Minimum of two years of related work experience and/or relevant training

• Manage and protect confidential documents and information.
• Ensure that sensitive data is stored securely and only accessible to authorized personnel.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare, organize, and maintain files and records, including confidential reports and correspondence.
• Draft, proofread, and edit correspondence, reports, and other documents.
• Handle incoming and outgoing communication, including phone calls, emails, and written correspondence, with discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Prepare agendas, take minutes during meetings, and ensure follow-up on action items.
• Organize logistics for meetings, such as booking venues and arranging for necessary equipment.
• Assist with special projects and initiatives as required.
• Conduct research and compile data to support decision-making processes.
• Oversee office supplies and equipment, ensuring everything is stocked and in working order.
• Coordinate with other administrative staff to maintain efficient office operations.
• Exercise a high level of confidentiality, professionalism, and integrity in all interactions.
• Handle sensitive issues and information with tact and discretion.
• Provide direct support to executives, including preparing briefing materials and managing their schedules.