SENIOR ADMIN AND PROCUREMENT CLERK – JSB INVESTMENTS INC

Description

We are seeking a highly organized and detail-oriented individual to join our team as a Senior Admin and Procurement Clerk. The successful candidate will be responsible for managing procurement operations, supporting payroll processes, and overseeing stock inventory to ensure smooth business operations.

Requirements

✔ Minimum of 3 years experience in Procurement, Administration, or a similar role.
✔ Strong understanding of inventory management and procurement processes.
✔ Experience with payroll systems (Techlify or similar) is an advantage.
✔ Proficient in Microsoft Office Suite (Excel, Word).
✔ Excellent negotiation, communication, and problem-solving skills.
✔ Ability to work independently and prioritize tasks efficiently.

Responsibilities

🔹 Procurement & Inventory Management

• Process procurement orders from Stores via Fleetio, CFO, or CEO directives.
• Source materials through vendor records, databases, and recommendations.
• Maintain and update the Vendor Database for parts and construction materials.
• Contact vendors for price confirmation, negotiate discounts, and ensure material availability.
• Monitor inventory levels and reorder stock before depletion.
• Conduct weekly physical stock checks at Soesdyke and Yarrowkabra.

🔹 Finance & Reconciliation

• Reconcile daily procurement transactions, ensuring receipts match released funds.
• Audit weekly fuel reports and validate against recorded usage.
• Manage fuel stock, ensuring reorder at minimum 6,000 litres and generate location-based consumption reports.

🔹 Payroll & Administrative Support

• Assist in recording daily employee work hours in Techlify.
• Maintain and update employee records for new hires, loans, penalties, and advances.
• Support payroll verification and assist in NIS & PAYE submissions.
• Assist in salary disbursement and packaging.
• Receive and verify security staff attendance reports for payment processing.

Remuneration/Benefits

✅ Competitive salary based on experience.
✅ Professional growth and development opportunities.
✅ Supportive and dynamic work environment.