ADMINISTRATIVE ASSISTANT – GMIN Ventures Guyana Inc.

Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at our mine site location. This role will be responsible for providing administrative support to the site management team and ensuring efficient office operations. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to work in a dynamic, fast-paced environment.

Requirements

1. Minimum a Diploma or relevant certifications in administration preferred.
2. At least 2-3 years’ experience in a similar role.

Additional

• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information with discretion.
• Attention to detail and high accuracy in data entry and record-keeping.
• Ability to work in a multinational work environment.
• Previous experience working in a fast paced working environment would be preferred.

Responsibilities

• Administrative Support: Provide day-to-day administrative assistance to the site management team, including scheduling meetings, managing calendars, and coordinating travel arrangements for site personnel.
• Document Management: Maintain and organize site-related documentation, including safety reports, compliance records, personnel files, and other critical mine site documents. Ensure documents are updated, filed, and archived properly.
• Communication: Act as a primary point of contact for site-related inquiries, liaising with site personnel, contractors, and management. Handle phone calls, emails, and other communication in a professional and timely manner.
• Inventory and Supplies: Track and manage office supplies, equipment, and materials, ensuring that inventory levels are adequate, and requests are processed efficiently. Liaise with Procurement and Logistics department to maintain inventory levels.
• Reporting: Assist in the preparation of reports, presentations, and other documents such as budgets as required by management. Maintain spreadsheets and databases to track site operations, personnel, and other relevant information.
• General Office Duties: Perform general office duties such as filing, and document preparations.

Remuneration/Benefits

We are offering a competitive package to the successful candidate.