We are seeking a dependable and organized Administrative Assistant to the CEO and CFO to provide day-to-day administrative support. The role involves assisting with scheduling, meetings, basic office coordination, and light invoicing and payment preparation. This is a support role, not a finance position.
Job Summary
- Type: full-time
- Location: Georgetown
- Category: Administration
- Closing Date: 2026-07-17
Key Responsibilities
- Provide day-to-day administrative support to the CEO
- Assist with scheduling, meetings, reminders, and follow-ups
- Prepare basic documents, emails, and internal correspondence
- Support routine office coordination and administrative tasks
- Assist with basic record-keeping and organization
- Communicate professionally with staff, clients, and external contacts
- Carry out other administrative and support duties as assigned by the CEO
- HR Duties: Interview, Onboard, Off board staff
- Marketing and Promotional Duties
Requirements
- Associates Degree or other advanced qualifications in HR Management, Operations or Business Administration
- Previous experience in an administrative, HR or office support role
- Strong organizational and time-management skills
- Intermediate Computer skills (email, documents, spreadsheets, Canva, AI)
- Good written and verbal communication skills
- Ability to follow instructions and work independently
- Reliable, punctual, and detail-oriented
- Professional attitude and ability to maintain confidentiality
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What qualifications and experience are typically required for an Administrative Assistant role supporting senior executives in Guyana?
Generally, a Diploma or Associate's Degree in Business Administration or a related field is preferred for such a role. Strong proficiency in Microsoft Office Suite and several years of experience in an administrative support capacity, especially for senior management, are often essential. Practical experience demonstrating discretion and organizational skills is highly valued.
What are the common day-to-day responsibilities of an Administrative Assistant supporting a CEO and CFO in a Guyanese investment firm?
Daily tasks typically include managing complex calendars, scheduling meetings, preparing reports, and handling confidential correspondence. You would also often assist with travel arrangements, expense reports, and maintain crucial company records and databases. The role demands proactive support to ensure seamless executive operations.
What is the work culture like for an Administrative Assistant in a Guyanese investment company, and what expectations should I be aware of?
Professionalism, reliability, and discretion are highly valued in Guyanese corporate environments, especially when supporting senior executives in the financial sector. Punctuality, a proactive approach to anticipating needs, and strong interpersonal skills for interacting with diverse stakeholders are key expectations. Maintaining confidentiality is paramount due to the nature of an investment firm.
What are the typical career progression opportunities for an Administrative Assistant in Guyana, particularly in a role supporting senior leadership?
With dedicated performance and further professional development, an Administrative Assistant can advance to roles such as Executive Assistant, Office Manager, or even specialize in areas like Project Coordination. Gaining exposure to high-level business operations often opens doors to more strategic administrative or operational roles within an organization. Continuous learning and taking initiative are crucial for growth.
What common benefits packages can a job seeker expect for an Administrative Assistant position in Guyana?
Standard benefits often include annual vacation leave, sick leave, and contributions to the National Insurance Scheme (NIS). Many employers also offer medical insurance or allowances, and some may provide a pension scheme after a probationary period. Specific benefits can vary by employer and negotiation.
What should I include in my application, and what do Guyanese employers typically look for when hiring an Administrative Assistant for senior executives?
Employers seek a well-structured resume highlighting relevant experience, strong organizational skills, and advanced proficiency in office software. A compelling cover letter demonstrating attention to detail, a proactive mindset, and a commitment to professionalism is also highly regarded. Strong communication skills and the ability to handle confidential information are crucial.