The Office Assistant provides general support to the Operations, Administration, and Accounts Departments by assisting with office tasks, document handling, deliveries, collections, and other routine errands to support the smooth running of the company.
Job Summary
- Type: full-time
- Location: Georgetown
- Category: Administrative
- Closing Date: 2026-09-16
Key Responsibilities
- Assist with basic office and administrative tasks.
- Organize, file, photocopy, scan, and move documents as required.
- Assist with maintaining an organized office and monitoring basic office supplies.
- Deliver and collect documents from Customs, shipping lines, banks, clients, government agencies, and other relevant locations.
- Carry out authorized company errands, including payments, collections, purchases, and picking up supplies.
- Ensure receipts, documents, and other items collected are returned promptly to the relevant department.
- Assist Operations with documents and errands relating to shipments and customs clearance.
- Provide general support to Administration.
- Assist Accounts with authorized document deliveries, collections, banking errands, and other routine tasks.
- Carry out other reasonable duties as assigned by the relevant Department Lead.
- Reports to the relevant Department Lead when carrying out departmental assignments.
- Works across Operations, Administration, and Accounts as required.
- Where there are competing priorities or conflicting instructions between departments, the Office Assistant should consult with the Managing Director for direction.
Requirements
- Be reliable, punctual, responsible, and professional.
- Follow instructions carefully and complete tasks on time.
- Handle company, client, customs, and financial documents with care and confidentiality.
- Maintain a professional and courteous manner when dealing with clients and external agencies.
- Promptly report any delays, problems, or lost/misplaced documents.
- Secondary school education or equivalent.
- Previous experience in an office, administrative, courier, messenger, or similar role would be an advantage.
- Good communication and interpersonal skills.
- Ability to follow instructions and work well with different departments.
- Good organizational skills and attention to detail.
- Reliable, punctual, and trustworthy.
- Able to handle company documents, receipts, and funds responsibly and confidentially.
- Basic computer literacy.
- Must be able to drive and ride confidently and safely; must have a valid driver’s licence.
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What qualifications or education are typically required for an Office Assistant role in Guyana?
Most employers in Guyana expect at least a Caribbean Secondary Education Certificate (CSEC) with passes in English and Mathematics, or an equivalent high school diploma. Some may prefer a certificate or diploma in office administration, business studies, or a related field from a recognized institution like the University of Guyana or a technical college. Basic computer literacy, especially in Microsoft Office, is usually required.
What are the common day-to-day responsibilities of an Office Assistant in Guyana?
Typical duties include managing incoming and outgoing correspondence, maintaining filing systems (both physical and electronic), and scheduling appointments or meetings for staff. You may also be responsible for preparing basic reports, handling petty cash, and providing general support to visitors and employees. In many Guyanese offices, the role also involves assisting with procurement of office supplies and coordinating with local vendors.
How does the local work culture in Guyana influence expectations for an Office Assistant?
Guyanese workplaces often value punctuality, respect for hierarchy, and a collaborative attitude, so being reliable and courteous is important. Communication tends to be informal yet polite, and flexibility to handle multiple tasks is appreciated given the often small team sizes. Demonstrating initiative while respecting established procedures helps you integrate well.
What realistic career progression or growth paths can an Office Assistant expect in Guyana?
With experience, an Office Assistant can move into roles such as Senior Administrative Officer, Office Manager, or Executive Assistant, especially after gaining additional training or certifications. Many professionals pursue part-time studies in business administration or human resources to qualify for supervisory positions. In larger organizations, there may be clear internal promotion pathways tied to performance reviews.
What typical benefits are offered to Office Assistants in Guyana, and how should one apply?
Benefits often include paid annual leave (usually around 10-15 days after probation), sick leave, and contributions to the National Insurance Scheme (NIS) for pension and medical coverage; some employers also provide private medical aid or transport allowances. To apply, submit a concise cover letter and résumé highlighting relevant administrative skills, preferably via email or the company’s online portal, and follow up politely after a week. Employers in Guyana look for clear communication, basic IT proficiency, and a willingness to learn on the job.
