ADMINISTRATIVE ASSISTANT – Laparkan Trading Limited

The Administrative Assistant is to ensure that the day to day operations are executed in keeping with the mandate set out by the General Manager or his designate, in addition to any other duties given to ensure the smooth functioning of operations.

·         University Diploma in Business Management or related field.

·         2-3 years of experience in Human Resources or related field

·         Demonstrated effectiveness in leading teams

·         Previous experience working in international operations and a multi-cultural environment

·         Budget Management

·         Excellent communication skills both written and verbal

·         Effective time management, analytical, interpersonal and problem solving skills

·         Excellent computer skills

·         Strategic Relationship Development

·         Team Leadership, Impact and Influence

·         Supervising the day to day operations of the administrative department and staff members.

·         Developing, reviewing, and improving administrative systems, policies, and procedures.

·         Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

·         Working with the accounting and management teams to set budgets, monitor spending, and other expenses.

·         Planning, scheduling and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

·         Recording and distributing of minutes of meetings.

·         Collecting, organizing, and storing information using computers and filing systems.

·         Overseeing special projects and tracking progress towards company goals.

·         Building and expanding on skills by engaging in educational opportunities.

·         Planning and coordinating administrative procedures and systems and devising ways to streamline processes

·         Ensure smooth and adequate flow of information within the company to facilitate other business operations

·         Manage schedules and deadlines

·         Monitor inventory of office supplies and the purchasing of new material with the attention to budgetary constraints

·         Monitor costs and expenses to assist in budget preparation

·         Oversee facilities services, maintenance activities and tradespersons example. Electricians

·         Organize and supervise other office activities (recycling, renovations, event planning etc.)

·         Ensure operations adhere to policies and regulations

·         Keep abreast with all organizational changes and business developments

·         Organize meeting schedules for various departments

·         Respond to incoming communications, such as phone calls and emails

·         Provide assistance in filtering and forwarding communication to correct individuals and departments

·         Create written and typed reports, including memos and business letters

·         Help organize small to large scale events and provide ongoing assistance during events

·         Maintain and order necessary office equipment and supplies as needed

·         Manage and coordinate the housekeeping functions of the organization including scheduling

·         Procurement of all cleaning supplies and detergents required for office cleaning

·         Receive and dispatch all packages to the various divisions through the use of an Office Assistant

·         Delivery of timely responses to various records and emails as required

Laparkan Offers a remuneration package inclusive of benefits such as Medical Insurance, life insurance and Pension.