We’re looking for someone who supports daily administrative and operational workflows. Responsibilities include managing client inquiries, tracking project and manufacturing schedules, processing purchase orders, and ensuring clear communication between the production floor, on-site installation crews, and corporate management.
Job Summary
- Type: full-time
- Location: Georgetown
- Category: Administrative
- Closing Date: 2026-07-18
Key Responsibilities
- Tracking Orders: Assist the project management team by tracking the progress of prefabricated units from the manufacturing/assembly stage through to site delivery.
- Scheduling: Coordinate calendars for site visits, manufacturing milestones, and client consultations.
- Liaison: Act as the primary point of contact for internal staff, suppliers, and subcontractors
- Data Entry: Maintain accurate digital and physical records for project budgets, material costs, and delivery receipts.
- Client Communications: Answer incoming phone calls and emails, directing inquiries to the appropriate department or addressing basic questions about our prefab offerings.
- Documentation: Prepare and organize contracts, invoices, and shipping/permitting documents for prefab unit transport.
Requirements
- Experience: 1-3 years of administrative or clerical experience, ideally within a construction, manufacturing, or property development setting.
- Software Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel). Experience with project management or accounting software (e.g., QuickBooks) is highly preferred.
- Communication: Exceptional written and verbal communication skills.
- Organization: Strong multitasking skills with a high attention to detail in a fast-paced manufacturing or construction environment
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What are the typical educational qualifications required for an Office Assistant role at a company like Luminous Steel Build Systems in Guyana?
Most employers in Guyana seek candidates with at least a good grasp of CSEC (CXC) subjects, particularly English and and Mathematics. Proficiency in computer applications like Microsoft Office Suite is also considered essential for administrative tasks.
What are the common day-to-day responsibilities for an Office Assistant in a Guyanese business environment?
Typical duties include managing incoming calls and correspondence, maintaining organized filing systems, and performing data entry tasks. Office Assistants also frequently assist with scheduling, greeting visitors, and ensuring office supplies are well-stocked.
What cultural aspects and professional expectations should an Office Assistant in Guyana be aware of?
Punctuality, respect for colleagues and hierarchy, and a professional demeanor are highly valued in Guyanese workplaces. Adaptability and strong communication skills, both written and verbal, are also crucial for effective collaboration.
What are the realistic career progression paths for an Office Assistant in Guyana?
An Office Assistant can advance to roles such as Senior Office Assistant or Administrative Assistant with experience and demonstrated capability. Further training or specialized skills might open doors to positions like HR Assistant or Accounts Clerk within an organization.
What are the typical benefits offered for an Office Assistant position in Guyana?
Most positions include statutory benefits like annual leave and National Insurance Scheme (NIS) contributions as mandated by law. Some employers may offer additional benefits such as limited sick leave, performance incentives, or basic medical assistance.
How should one apply for an Office Assistant role in Guyana, and what do employers generally look for?
Applicants should typically submit a well-structured resume (CV) along with a concise cover letter highlighting relevant skills and experience. Employers in Guyana prioritize strong organizational skills, attention to detail, reliability, and a proactive attitude.