American Construction Inc. is seeking a reliable, organized, and detail-oriented Office Clerk/Administrative Assistant to provide administrative and clerical support to the office and assist with the day-to-day operations of the department. The successful candidate will work closely with the COO, Office Manager, and other members of management to ensure that documents, records, correspondence, and general office tasks are handled accurately and efficiently.

Job Summary

Employer: American Construction Inc
Job Type: Full-time
Location: Georgetown, Guyana
Category: Administrative
Closing Date: 2026-10-22

Key Responsibilities

Provide general administrative and clerical support to the COO and office manager.
Assist with preparing, organizing, filing, and maintaining company documents and records.
Assist with typing letters, memos, reports, forms, and other office documents.
Receive, sort, distribute, and organize incoming correspondence and documents.
Assist with maintaining accurate and up-to-date filing systems, both physical and electronic.
Make photocopies, scans, prints, and other document-related tasks as required.
Assist with data entry and updating company records and spreadsheets.
Assist with preparing documents and information requested by management.
Maintain confidentiality when handling employee, company, financial, or other sensitive information.
Assist with answering telephone calls, taking messages, and directing calls to the appropriate person when required.
Assist with receiving visitors and directing them to the appropriate department or employee.
Assist with scheduling, organizing, and preparing materials for meetings when required.
Assist with collecting information from various departments for reports and other administrative purposes.
Ensure that documents are properly completed, organized, and submitted to the appropriate person or department.
Assist with general office errands and administrative tasks as assigned.
Perform any other reasonable duties assigned by management

Requirements

Secondary school education; additional training in office administration, business, or a related field is an asset.
Previous experience in an office, clerical, administrative, or customer service position is an asset.
Basic knowledge of Microsoft Word, Excel, email, and other common office applications.
Good written and verbal communication skills.
Strong organizational and time-management skills.
Good attention to detail and accuracy.
Ability to maintain confidentiality.
Ability to follow instructions and complete tasks within required deadlines.
Ability to work independently as well as part of a team.
Professional and respectful attitude.
Reliable, punctual, and willing to learn.

How to Apply

Apply by email: latchmiekumar@amconguyana.com

Frequently Asked Questions

What qualifications or education do I need to become an Office Clerk/Administrative Assistant in Guyana?

Most employers require at least five CXC subjects including English and Mathematics, with preference given to those with additional passes in Principles of Accounts or Office Administration. A certificate or diploma in business administration, secretarial studies, or computer applications from institutions like the University of Guyana or private training centers significantly improves your prospects.

What are the typical day-to-day responsibilities of an Office Clerk/Administrative Assistant?

Daily tasks include managing correspondence, filing documents, data entry using Microsoft Office or accounting software, answering telephone calls, scheduling appointments, and assisting with basic bookkeeping. You may also handle petty cash, prepare meeting minutes, and support senior staff with report preparation and office supply management.

What is the work culture like for administrative roles in Guyanese companies?

Punctuality and professional appearance are highly valued, with most offices operating Monday to Friday from 8:00 AM to 4:30 PM. Respect for hierarchy is important, and you will be expected to demonstrate discretion, reliability, and willingness to take on additional tasks during busy periods such as month-end or audit seasons.

What career progression opportunities exist for Office Clerks/Administrative Assistants in Guyana?

With experience and additional qualifications, you can advance to senior administrative assistant, office manager, or executive secretary positions. Some professionals transition into specialized roles in human resources, accounting, or procurement, particularly after obtaining certifications from bodies like the Institute of Chartered Secretaries and Administrators.

What benefits should I expect from a full-time administrative position with a Guyanese employer?

Standard benefits typically include annual leave of two to four weeks, paid public holidays, and contributions to the National Insurance Scheme. Larger companies may offer group medical insurance, pension plans, and transportation or meal allowances, though these vary considerably by employer size and sector.

How do I apply for administrative positions and what do Guyanese employers look for in candidates?

Submit a well-formatted resume with a cover letter highlighting your computer skills and any relevant experience, either via email or in person at the company's office. Employers prioritize candidates with strong English communication skills, proficiency in Microsoft Office, a clean police clearance, and references from previous supervisors or character referees.