The Administrative & Logistics Coordinator provides administrative, documentation, inventory and logistical support to ensure that vehicle transactions and daily operations are properly documented, tracked and executed efficiently. The position serves as the primary administrative support to the Office Manager and coordinates routine logistics and documentation activities. 226 South Road, Bourda, Georgetown, Guyana. Hours: Mon – Fri 08:00AM to 05:00PM, Sat 08:00AM – 01:00PM

Job Summary

Employer: Rose Ramdehol Auto Sales
Job Type: Full-time
Location: Georgetown, Guyana
Category: Administration
Closing Date: 2026-10-07

Key Responsibilities

Maintain accurate, organized, and up-to-date customer, vehicle, inventory, and administrative records.
Assist the Office Manager with the coordination of day-to-day administrative, logistical, and operational activities.
Answer and direct telephone calls in a professional and courteous manner.
Respond to routine administrative inquiries and provide appropriate information or assistance.
Assist customers with routine administrative documentation and bank-letter requirements.
Support the preparation and organization of documentation required for vehicle sales, transfers, and deliveries.
Assist with the preparation and processing of vehicle transfer and ownership documentation.
Assist with documentation required for Guyana Revenue Authority (GRA) transactions.
Assist with insurance-related documentation, requests, and follow-up.
Compile customer and vehicle delivery documentation for review and finalization.
Assist with verifying that all documentation required for vehicle delivery has been received and properly completed.
Maintain records relating to vehicle movements, inspections, repairs, transfers, and deliveries.
Maintain and regularly update the vehicle, shipment, and container tracking board.
Monitor incoming containers, shipments, vehicle arrivals, and other scheduled logistical activities.
Coordinate routine vehicle movements under the direction of the Office Manager.
Liaise with drivers regarding scheduled collections, deliveries, maintenance appointments, inspections, and other vehicle movements.
Assist with coordinating vehicle collections, deliveries, transfers, and movements between locations.
Monitor inventory levels and conduct routine stock checks to maintain accurate stock records, including quantities received, issued, and remaining.
Assist with the receipt, inspection, and verification of operational supplies, vehicle parts, and other inventory items.
Assist with the preparation of monthly warehouse and inventory reports.
Track orders from placement through to receipt and confirmation.
Verify received items against relevant orders, quotations, or supporting documentation and report discrepancies.
Inform the Office Manager promptly of supplier delays, shortages, discrepancies, or other procurement-related issues.
Identify administrative, logistical, inventory, vehicle, or facility-related issues and report them promptly to the Office Manager.

Requirements

High School Diploma with a pass in Mathematics and English, or an equivalent qualification, is required. A Certificate, Diploma, or Degree in Business Administration, Office Administration, Logistics, Supply Chain Management or a related field will be considered an asset.
2-3 years of relevant experience in administration, logistics, inventory management, customer service, vehicle administration, or a similar operational role.
Experience working in a vehicle dealership, automotive, logistics, retail, or other fast-paced operational environment would be an advantage.
Strong administrative and organizational skills, with the ability to manage multiple tasks and maintain accurate records.
Working knowledge of inventory and stock management procedures.
Experience with vehicle documentation, transfers, insurance, GRA transactions, or licensing would be an asset.
Strong Microsoft Office skills, particularly Word, Excel, Outlook, and document/file management systems.
Ability to work independently, prioritize competing tasks, and meet deadlines.

How to Apply

Apply by email: rras.jobs@gmail.com

Frequently Asked Questions

What qualifications or education do I need to become an Administrative and Logistics Coordinator in Guyana?

Most employers require at least five CXC subjects including Mathematics and English, with a diploma or certificate in Business Administration, Logistics, or Office Management being highly advantageous. Experience with inventory software and Microsoft Office is often preferred over formal degrees for mid-level roles.

What are the typical day-to-day responsibilities of this role at an auto sales company?

You will coordinate vehicle deliveries, manage parts inventory, schedule service appointments, process sales documentation, and liaise with shipping agents for imported vehicles. Strong organizational skills are essential to balance customer-facing duties with backend administrative tasks.

How does the work culture and employer expectations differ in Guyanese auto sales companies?

Punctuality and flexibility are highly valued, as you may need to work beyond standard hours during month-end sales pushes or when shipments arrive. Employers expect proactive communication and the ability to multitask in fast-paced environments where personal relationships with suppliers matter.

What career progression opportunities exist for Administrative and Logistics Coordinators in Guyana?

With experience, you can advance to Operations Manager, Fleet Coordinator, or Branch Administrator roles within larger dealerships. Some professionals transition into supply chain management or establish their own logistics consulting services after building industry networks.

What benefits are typically offered for full-time administrative roles in Guyana?

Standard benefits usually include annual leave, sick leave, and NIS contributions, with larger companies sometimes offering medical insurance or transportation allowances. Pension schemes beyond NIS are less common outside established corporate employers.

How should I apply for this role, and what do Guyanese employers look for in candidates?

Submit a concise resume with references and a cover letter highlighting relevant software skills and local work experience; many companies still prefer in-person applications or email submissions over online portals. Employers prioritize reliability, honesty, and candidates who demonstrate understanding of local vehicle import regulations and customs procedures.