ADMINISTRATIVE ASSISTANT – Xpress Business Solutions

Our client is looking for a proactive and meticulously organized Administrative Assistant to join their dynamic start-up team. This role is crucial in facilitating the efficiency of our daily operations and supporting their senior management.

• Proven experience in like or similar role.
• Proven customer experience skills.
• Must be a self-starter and be able to work independent of instructions.
• Excellent written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Ability to keep company confidences.

• Manage and organize calendars, schedule appointments, and ensure that all engagements are timely and prepared for.
• Handle communications on behalf of the executive including daily maintenance of digital correspondence, answering and routing phone calls, and responding to emails.
• Facilitate internal and external communication — acting as a bridge for smooth communication between the executive and colleagues or clients.
• Assist in the preparation of meetings and presentations, including gathering information and assembling presentation materials.
• Provide general administrative support including mailing, scanning, faxing, and copying.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Manage travel arrangements including booking flights, car rental, and hotel accommodations.

Competitive salary commensurate with experience.