ADMINISTRATIVE CLERK AND RECEPTIONIST – Ideal Autos Inc

The Administrative Clerk & Receptionist will serve as the first point of contact for visitors and clients, providing professional and courteous service. This role combines clerical duties with front desk responsibilities to support the smooth functioning of the office.

• High school diploma or equivalent; additional certification in office management or related field is a plus.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Ability to handle sensitive information with discretion.

• Greet and welcome visitors with a positive and professional attitude.
• Answer and direct incoming calls in a courteous manner.
• Assist with general clerical tasks, including data entry, photocopying, and filing.
• Handle incoming and outgoing mail and packages.
• Provide information to clients and visitors about the company’s products, services, and policies.
• Address inquiries and direct individuals to the appropriate personnel.
• Ensure a high standard of customer service is maintained at all times.
• Maintain accurate records of visitors, phone calls, and appointments.
• Assist with updating and maintaining contact lists.
• Work closely with the Sales and Rental/Leasing departments to support their administrative needs.
• Collaborate with the administrative team to streamline processes and improve efficiency.
• Any other duties required by Management.