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23 hours ago
The Document Controller is responsible for efficient organization and control of all documentation and other activities in support of maintaining the department records. Maintains a methodical records management system for all documentation, both electronically and soft copies. Support the team by retrieving archived records when requested.
Job Summary
- Employer: Pacific Rim Constructors Guyana Inc
- Job Type: Full-time
- Location: Georgetown, Guyana
- Category: Administration
- Closing Date: 2026-10-13
Key Responsibilities
- Updating and maintaining the department’s records management system.
- Sorting all documents alphabetically and according to content, dates, significance etc.
- Follow policies and confidentiality dictations to safeguard data and information.
- Performing data entry tasks.
- Maintaining the department archives.
- Retrieving information from the filing system when requested.
- Maintaining up-to-date logs.
- Scanning and uploading files to create digital copies of physical records.
- Processing and filing copies of incoming and outgoing physical correspondence.
- Conducting routine verification to ensure the integrity of the filing system
Requirements
- High School Diploma
- Minimum of (2) years in a filing or record keeping capacity
- Efficient Data entry skills
- Good command of English both oral and written
- Attention to detail
- Excellent organisational skills
- Working knowledge of relevant MS Suite
How to Apply
Apply by email: hr@pacrimconstructors.com
Frequently Asked Questions
What qualifications or certifications do I need to become a Document Controller in Guyana?
Most employers require a Diploma or Associate Degree in Business Administration, Records Management, or Information Technology. Certifications in document management systems like SharePoint or ISO standards are highly valued. Proficiency in Microsoft Office and strong organizational skills are essential.
What are the typical day-to-day responsibilities of a Document Controller?
You will manage filing systems, track document revisions, ensure version control, and distribute technical documents to project teams. You will also maintain databases, ensure compliance with record retention policies, and support audits. Accuracy and attention to detail are critical in this role.
How does the work culture in Guyana affect this administrative role?
Guyanese workplaces value punctuality, respect for hierarchy, and strong interpersonal relationships. You will likely work closely with engineers, project managers, and external contractors, so clear communication is essential. Flexibility and adaptability are important as construction projects often have shifting deadlines.
What career progression opportunities exist for Document Controllers in Guyana?
With experience, you can advance to Senior Document Controller, Records Manager, or Project Administrator roles. Some professionals transition into Quality Assurance or Project Coordination positions. Continuous learning in digital document management systems improves promotion prospects.
What benefits are typically offered for Document Controller positions in Guyana?
Benefits vary by employer but commonly include annual leave, sick leave, and medical insurance. Some companies offer pension contributions, performance bonuses, or transportation allowances. Always review the employment contract carefully to understand the full benefits package.
How should I apply for a Document Controller position, and what do Guyanese employers look for?
Submit a well-organized resume highlighting relevant experience and any document management software skills. Employers prioritize candidates with strong attention to detail, reliability, and prior experience in construction or engineering environments. Networking through professional contacts and following up after applications can improve your chances.