EXECUTIVE ASSISTANT – NSB OMEGA GUYANA INC

REQUIREMENTS
C-Level executive support experience. Non-profit board experience is highly-preferred
Proficiency in Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
Technical proficiency and problem-solving skills related to cloud-based environments (web-based applications)
Strong verbal and written communication skills
Exceptional organizational skills and impeccable attention to detail
Ability to complete a high volume of tasks and projects with little or no guidance
Ability to react with urgency to situations and events that require quick response or turnaround

RESPONSIBILITIES
Designing and producing complex documents, reports (including expense reports), and presentations
Collecting and preparing information for meetings with Board and Committee Members and stakeholders
Making travel arrangements
Serve as the point of contact for internal and external parties on all matters pertaining to the CEO
Coordinate all meetings and assist with events as needed
Prioritize inquiries and requests while troubleshooting conflicts
Evaluate and assist in developing office policies and procedures for improved work flow and anticipated future needs
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
Liaise with providers to maintain ICT systems including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
Provide hospitality to all guests and help to create a welcoming environment
Answer main phone line and respond to inquiries
Manage petty cash reimbursements and reconciliation, as well as managing all accounts receivables and payables with the guidance of the Treasurer.
Other projects/duties as assigned for the overall benefit of the organization.