EXECUTIVE ASSISTANT – NSB OMEGA

• C-Level executive support experience. Non-profit board experience is highly-preferred
• Proficiency in Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• Technical proficiency and problem-solving skills related to cloud-based environments (web-based applications)
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with urgency to situations and events that require quick response or turnaround

RESPONSIBILITIES

• Designing and producing complex documents, reports (including expense reports), and presentations
• Collecting and preparing information for meetings with Board and Committee Members and stakeholders
• Making travel arrangements
• Serve as the point of contact for internal and external parties on all matters pertaining to the CEO
• Coordinate all meetings and assist with events as needed
• Prioritize inquiries and requests while troubleshooting conflicts
• Evaluate and assist in developing office policies and procedures for improved work flow and anticipated future needs
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
• Liaise with providers to maintain ICT systems including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Provide hospitality to all guests and help to create a welcoming environment
• Answer main phone line and respond to inquiries
• Manage petty cash reimbursements and reconciliation, as well as managing all accounts receivables and payables with the guidance of the Treasurer.
• Other projects/duties as assigned for the overall benefit of the organization.