FRONT DESK RECEPTIONIST – NSB OMEGA

REQUIREMENTS
Minimum of 7 CSEC subjects, including passes in Mathematics & English (Grades 1 or 2)
Diploma in Office Administration/similar area of study from a recognised institution
Competency and experience in Microsoft applications including Word, Excel, PowerPoint & Outlook.
Minimum of 2 years’ experience as a receptionist or in a related field
Monday to Friday, 8 hours per day in a busy, fast-paced environment

RESPONSIBILITIES
Welcome callers as well as visitors and answer their requests in a professional and helpful manner
Provide information/assistance as requested, to ensure smooth continuity of all operations
Orient visitors and help with special requests such as taxi bookings etc.
Manage the efficient and timely dispatch of all incoming mail
Manage internal recording of all mails for dispatch, and coordinate the timely and resourceful, effective dissemination of all internal documents being sent to external parties
Manages all incoming calls and transfer messages whenever required
Act as information desk for employees requesting information on local facilities
Ensure all visitors and contractors are recorded in the internal register and are being hosted by appropriate company personnel
Issue badge with appropriate access to all company staff as well as visitors and ensure badges are deactivated when they leave the company
Explain office safety procedures to all visitors and contractors upon the issuance of badges/when being allowed entry into the building
Help in case of evacuation by ensuring all exit paths are open and give the visitor register to the Office Safety team and/or firemen for control
Provide support for office facilities coordination activities, including the management of office stock and stationery