Management Assistant – Massy Wood Group (Guyana) Inc

DESCRIPTION

Massy Wood Group (Guyana) Inc. currently has an opportunity for a Supply Chain Management Assistant.

Applicants must have full work rights in Guyana to be eligible for this role.

REQUIREMENTS

• Bachelor’s degree (BA/BSc) from a recognized university
• An acceptable combination of academic qualifications and work experience may be considered in lieu of minimum requirements.

RESPONSIBILITIES

• Determine appropriate PO Form using contract selection Work Instructions
• Prepare Standard Purchase Order Contract Form for review by Procurement Manager and Company’s legal as required; Prepare and Issue Order in Operating System (MAXIMO) for Approval in line with Company’s Delegation of Authority (DOA)
• Facilitate ECO creation and approvals and follow up through to the generation and approval of the PO’s Closure
• Monitor and administer key deliverables under the agreed Supplier Documents Requirements List (SRDL), expedite activities or purchase items at various vendors to meet the project’s schedule
• Establish Expediting Report Key Dates, including: Supplier Document Schedule (SDS)
• Maintain frequent contact with the Supplier at a level of responsibility in the Supplier organization that provides reliable information and prompt act update and issue weekly Expediting Report highlighting exceptions to Supplier contract delivery schedules for materials and documents
• Be responsible for co-ordination of responses and discipline review in respect of Supplier/Subcontractor Prequalification to determine supplier capabilities
• Issue formal request for information and supplier prequalification questionnaires
• Support vendors/subcontractors registration in operating system (MAXIMO) for approval
• Identify suppliers of products and services utilizing Massy Wood Group’s approved Vendors List (AVL), review performance feedback
• Initiates bid/quote process for District for low value services, supplies and equipment; consults with users and outside consultants to develop specifications; prepares bid documents and oversees the bid process; performs bid analysis and makes recommendations regarding purchases
• Ensure that appropriate communication is maintained across the Supply Management team, the project team and Client Representatives