MANAGER, ADMINISTRATION – Guyana Geology & Mines Commission

VACANCY NOTICE

Applications are invited from suitably qualified persons to fill the under-mentioned pensionable vacancy: –

MANAGER, ADMINISTRATION

Reports to: Deputy Commissioner, Administration

ACCOUNTABILITY OBJECTIVE:

Responsible for providing administrative support services to the Guyana Geology and Mines Commission’s personnel through the coordination of security services, maintenance and transport services; Head Office Complex, Occupational Health and Safety; Library; Registry; Lapidary and Facilities Management.

Responsibilities

This person is responsible for:

DIRECTING, monitoring and approving the contracts for supplies and services in accordance with established regulations and procedures.

LEADING the process in the formulation and establishment of systems for effective execution of policies and programmes for the various sections of the Division.

ENSURING that the security operations and procedures are in place to satisfy all the safety and security needs of GGMC’s operations and personnel.

INITIATING collaboration with Divisions/Departments to ensure effective delivery of agreed programmes and services.

INVITING tenders/quotations for works and services and signing contracts for services and works within stipulated amounts.

OVERSEEING and MONITORING the effectiveness of all essential services, and the adequacy of transport and other communication facilities.

ARRANGING for the prompt payment of all utility bills, insurance premiums for the Commission’s buildings, and rales and taxes as well as maintenance and repairs to buildings and infrastructure.

PREPARING the Division’s annual budget; monitoring expenditure to ensure that same are within budgetary allocations; and ensuring approval of disbursements in accordance with line allocation.

REQUESTING bids from Suppliers for purchase or service of items.

VETTING contract documents from Contractors, responding to bids and negotiating contracts to provide specific services to satisfy identified requirements of GGMC.

SUPERVISING the programme of maintenance of infrastructure, vehicles, facilities, utilities and services.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE: Post Graduate Qualifications in Management or a similar discipline along with five years’ experience at a Senior Management Level, in a similar setting.

Or

A first degree in Management, Public Administration or a related discipline with eight years’ experience at a Senior Management Level, in a similar setting.

Ability to coordinate work activities and supervise groups of employees along with knowledge of database systems and computer programs in general, would be an asset.