We are seeking a dependable and detail-oriented Office & Finance Administrator to support the day-to-day administrative, payroll, and finance operations of our Georgetown office. This is a full-time, in-office role focused on accurate processing, record-keeping, and general office support. Payroll processing will account for approximately 6-8 hours per week, with the remainder of the role supporting invoicing, payment tracking, employee records, and front-office administration. This position does not include people management or strategic decision-making responsibilities.
Job Summary
- Type: full-time
- Location: Georgetown
- Category: Administrative
- Closing Date: 2026-07-17
Key Responsibilities
- Process payroll using the Mintage payroll system (approx. 6-8 hours per week)
- Pull payroll and payment reports as required
- Manage client invoicing and payment tracking using Odoo
- Monitor outstanding invoices and follow up as needed
- Maintain organised and accurate payroll and finance records
- Answer and direct incoming phone calls
- Monitor and manage office email communications
- Maintain employee files and personnel documentation for approximately 50 staff
- Support general office operations and administrative tasks
- Provide administrative assistance to management as required
Requirements
- Previous experience in office administration with exposure to payroll or finance
- Diploma or certificate in a relevant field
- High level of accuracy and attention to detail
- Comfortable working with systems and recurring processes
- Professional phone and email communication skills
- Ability to handle confidential information responsibly
- Payroll or invoicing system experience is an advantage (training will be provided)
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What qualifications and experience are typically required for an Office & Finance Administrator in Guyana?
Candidates usually need a Diploma or Associate's Degree in Business Administration, Accounting, or a related field. Proficiency in Microsoft Office Suite, especially Excel, and experience with accounting software are often essential. Relevant work experience in an office or finance support role is also highly valued.
What are the common day-to-day responsibilities for an Office & Finance Administrator role?
Daily tasks often involve managing office supplies, handling correspondence, scheduling appointments, and maintaining records. On the finance side, duties include processing invoices, assisting with payroll data entry, reconciling accounts, and supporting basic bookkeeping functions.
What is the typical work culture and what are the key expectations for an administrator in Guyana?
Guyanese workplaces often value professionalism, punctuality, and strong interpersonal skills for effective team collaboration. Administrators are expected to be adaptable, proactive, and committed to supporting both administrative and financial operations efficiently.
What are the realistic career progression opportunities for an Office & Finance Administrator in Guyana?
With further education and experience, this role can lead to positions like Senior Administrator, Office Manager, or specialized finance roles such as Assistant Accountant. Developing expertise in specific areas like payroll or procurement can also open new avenues.
What are the typical benefits offered for an administrative role in Guyana?
Standard benefits usually include contributions to the National Insurance Scheme (NIS) and paid annual leave. Larger or more established companies may also offer medical insurance, sick leave, or a pension scheme.
What should applicants highlight when applying for this role in Guyana, and what do employers typically look for?
Applicants should emphasize their administrative and financial software proficiency, attention to detail, and ability to work independently and as part of a team. Employers in Guyana seek candidates with proven organizational skills, reliability, and a strong understanding of local business practices.