OPERATIONS ASSISTANT – IMEX

DESCRIPTION

We are searching for an organized self-starter to be our new operations assistant. The operations assistant’s responsibilities include reporting directly to management and supporting the various company operations. You should also be well-versed in internal operations, taking minutes at meetings, scheduling internal and external meetings, preparing and filing relevant documents, and supporting other in-house and field operations.

To be successful as an operations assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organizational, critical thinking, and interpersonal skills.

REQUIREMENTS

• High school diploma or equivalent.
• A relevant certificate may be required for example, technical college training in business administration
• Previous experience in a similar role.
• Additional courses in Business Writing and Elocution are advantageous.
• Excellent written and verbal communication skills.
• Superb organizational skills.
• Outstanding interpersonal skills.
• A willingness to learn.
• Advanced/proficient in using softwares – accounting, Microsoft, etc. Note: Operations are 95% electronic and only candidates with a strong computer background will be considered.
• Bi-lingual in English and other languages preferred

RESPONSIBILITIES

• Assisting the Manager with operational issues.
• Scheduling meetings and team building sessions as required.
• Promptly answering the questions of staff and other stakeholders.
• Providing excellent customer service and maintaining relationships with vendors.
• Preparing and filing forms and other documents.
• Assisting with recruitment and onboarding processes.
• Taking inventory and ordering office supplies as needed.
• Updating logs and order forms.
• Analyzing all operations and forwarding suggestions for improvement to the Manager.
• Coordinating shipping and other logistics activities
• Other duties as needed

REMUNERATION

Comensurate with training and experience.