Job Summary
- Type: part-time
- Location: Georgetown
- Category: Administration
- Closing Date: 2026-09-04
Key Responsibilities
- Daily Reimbursement and Document Audit: Responsible for the preliminary review of employee reimbursements for daily purchases, business trips, entertainment, etc., ensuring invoices are compliant and approval processes are complete, and assisting in payment registration.
- Basic Bookkeeping: Assist in the entry, binding, and archiving of daily vouchers; responsible for reconciling bank statements.
- Receipts, Checks, Invoices, and Tax Management: Responsible for issuing, safekeeping, and registering receipts, checks, and invoices; assist in preparation for monthly tax and social security declarations.
- Cash and Archive Management: Assist in managing petty cash, registering cash and bank deposit journals; properly safeguard various financial contracts, vouchers, and report archives.
- Data Assistance: Assist in organizing monthly/quarterly basic financial data to provide accurate data support for financial analysis.
- Recruitment and Onboarding: Assist in publishing recruitment info, screening resumes, and arranging interviews and background checks; responsible for new hire onboarding procedures (visas, flight bookings, signing labor contracts, collecting onboarding materials, establishing employee files).
- Attendance and Payroll Calculation: Monthly statistics of employee attendance, leave, and overtime; after ensuring accuracy, assist in calculating wages and declaring social security additions/deletions and base adjustments.
- Employee Relations Maintenance: Handle employee regularization, transfers, resignation, and other change procedures; answer daily employee questions regarding HR policies; assist in organizing team building and other corporate culture activities.
- Training and Performance Support: Assist in organizing new hire orientation and various internal trainings, managing sign-ins and records; assist in collecting and organizing performance appraisal forms from various departments.
- Reception: Responsible for office visitor reception, phone transfers, and sending/receiving and registering courier/mail; maintain the cleanliness of the public office environment.
- Office Asset Management: Responsible for the procurement, inventory, and distribution registration of office supplies, daily necessities, and labor protection supplies; manage the ledger and daily maintenance of company fixed assets (e.g., computers, printers).
- Meeting and Activity Support: Assist in booking meetings and refreshments; responsible for the execution of administrative activities such as the company annual party and holiday benefit distribution.
- Licenses and External Liaison: Assist in handling company business license annual inspections and seal usage registration; liaise with external suppliers such as property management, couriers, cleaning, and security; assist in handling visa and flight booking matters for employees, clients, and suppliers; handle company vehicle maintenance, license updates, daily fee payments, and repairs.
- Documents and Policy Execution: Assist in drafting, formatting, and distributing daily administrative notices; supervise the implementation of various company administrative rules and regulations.
- Complete other temporary tasks assigned by superiors.
- Accompany superiors to government offices and banks to handle relevant matters.
Requirements
- Honest, trustworthy, and serious about work responsibilities.
- Basic financial knowledge and proficient application of office software (Excel, Word, PPT).
- Familiarity with Labor Law and local social security, government, and bank procedures/policies is preferred.
- Good service awareness, sense of confidentiality, and ability to handle multiple tasks.
- Associate degree or above.
- Able to drive and possess own car.
How to Apply
About the Company
Versa Century Inc. is a prominent Guyanese company delivering comprehensive marine and logistics support services to the nation's rapidly expanding oil and gas industry. Operating primarily in the offshore sector, the company plays a crucial role in facilitating exploration, development, and production activities within Guyana's exclusive economic zone. Its diverse service portfolio includes vessel chartering, offshore supply, waste management, and personnel transfer, all vital for seamless energy operations. Versa Century Inc. is committed to upholding high safety and environmental standards while contributing significantly to local content development and employment opportunities in Guyana.
Reliable offshore support for Guyana's energy sector.
Frequently Asked Questions
What qualifications or certifications are typically required for this role in Guyana?
A minimum of a CXC/CSEC in English and Mathematics (Grades I–III) is commonly expected, along with a relevant certificate or diploma in Accounting, Human Resource Management, or Office Administration from institutions like GTU, UG, or NICC. Some employers may prefer candidates with foundational training in QuickBooks or local payroll systems such as Paymaster or Guyana Revenue Authority (GRA) e-filing tools.
What does a typical day look like for a part-time Finance, HR, and Admin Assistant in Guyana?
Daily tasks often include processing petty cash vouchers, maintaining employee attendance records, supporting payroll preparation, updating personnel files, and managing correspondence or meeting logistics. In smaller Guyanese firms, assistants frequently wear multiple hats—e.g., assisting with GRA compliance documentation one hour and coordinating staff leave requests the next—requiring strong multitasking and discretion.
How does workplace culture in Guyana influence expectations for this role?
Respect for hierarchy and formal communication (e.g., using titles like 'Mr./Ms.' unless told otherwise) is standard, especially in established firms. Punctuality, reliability, and relationship-building matter highly—many employers value referrals and long-standing professional reputation, so consistent performance and integrity are essential for retention and recommendation.
What career progression opportunities exist for someone starting in this part-time administrative role?
With experience and further certification (e.g., ACCA Foundations, CIPD Level 3, or GTU’s HR Diploma), individuals often move into full-time HR Officer, Accounts Clerk, or Office Manager roles—particularly in growing SMEs or NGOs in Georgetown and Linden. Internal promotion is common where assistants demonstrate initiative in streamlining processes or supporting audits and statutory filings.
What benefits can I realistically expect in a part-time administrative role like this in Guyana?
Part-time roles rarely include full medical aid or pension contributions, though some employers offer pro-rated annual leave (e.g., 5–10 days per year) or access to group health plans at employee cost. Statutory benefits like NIS contributions apply only if the role meets the definition of ‘employment’ under the National Insurance Act—clarify employment status during hiring discussions.
How should I apply, and what do employers in Guyana specifically look for in candidates for this role?
Submit a concise CV and cover letter via email or WhatsApp (widely accepted in Guyana), highlighting local experience, GRA-related tasks, and references from previous Guyanese employers. Employers prioritise accuracy in documentation, familiarity with local forms (e.g., NIS Form 1, GRA PAYE returns), and evidence of trustworthiness—such as handling cash or sensitive personnel data—over generic soft skills.