Receptionist/Administrative Assistant – JOBS GUYANA

Receptionist/Administrative Assistant

JOB SUMMARY

Provide Receptionist, HR and administrative support to the operations as required.

ESSENTIAL FUNCTIONS

• Serves visitors/calls by greeting, welcoming, and directing them appropriately
• Keeps a safe and clean reception area and conference room for clients and staff use.
• Logging and coding vendor invoices for payment process
• Coordinating Personnel logistics
• Book ground and air transportation, accommodation, medical services appointments (PCR and antigen tests) for all Client and Client 3rd party personnel.
• Keeping a log sheet for all the above.
• Liaise with rigs regarding passports copies, work permits and entry stamps.
• Compiling tax documents and liaising with tax agents.
• Organizing and tracking filing systems (both paper and electronic) *
• Managing office stationery inventory.
• Organizing mailing, scheduling and following up on appointments.
• Perform other duties and special projects as assigned.

QUALIFICATIONS

• 5 subjects CXC inclusive of Maths and English and/or Diploma in Business or related field from a recognized University or educational institution.
• 2 years’ relevant experience in similar capacity.
• Proficient in Microsoft Suite applications and very organized.
• An ability to handle sensitive and confidential information with exceptional judgment and discretion.
• Strong communication skills, both verbal and written.