SECRETARY: INSURANCE & PENSIONS – BANK OF GUYANA

JOB OVERVIEW
Under the direction of the Director, this individual is responsible for executing work of a confidential nature.
Consequently, he/she is expected to treat any information encountered during the course of duty with strict
confidence. This individual must be matured, possess initiative and manifest a professional attitude during the
execution of his/her duties.

ROLE AND RESPONSIBILITIES
1. Making and receiving calls for the Director.
2. Record all Director’s internal and external mails received in a logbook.
3. Record all Director’s mails to be dispatched in a logbook.
4. Schedule appointments for meetings with company officials and make arrangements for their
accommodation.
5. Take minutes of meetings.
6. General filing of all internal and external insurance-related documents for the Director.
7. Arrange and/or organize meetings, seminars, conferences, and workshops with insurance
stakeholders.
8. Prepare letters, memos, emails, faxes, scanning, and photocopying documents.
9. Maintain the Director’s diary/calendar and obtain the necessary information to assist in meetings
10. Assist in the effective administration of the office inclusive of internal stationery requisition,
replenishing of tea supplies, drinking, etc.
11. Performs any other duties that may be assigned from time to time by the Director.
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QUALIFICATIONS AND EDUCATION REQUIREMENTS
1. Degree in Public Management, or Sociology or related discipline as a Secretary/Stenographer.
OR
2. Diploma in Public Management or related discipline and at least two (2) years experience as
Secretary/Stenographer
OR
3. Administrative Professional Secretaries Diploma and three (3) years experience as
Secretary/Stenographer
OR
4. A minimum of five (5) subjects at one (1) sitting of the GCE/CXC examinations (grades A, B, C or
I, II and III) respectively, which should include English and Maths and at least five (5) years
experience as Secretary/Stenographer
Applicants for this position must be computer literate and proficient in Microsoft Word and Microsoft
Excel
Knowledge and Experience
In addition, as part of their duties and assessment, the officer will be expected to demonstrate the
following:
 Be an active team member in projects arising outside of direct responsibilities.
 A high level of professionalism is required on the job at all times.
 Strong numerical, analytical, and communication skills
 Strong organization and clerical skills
 Good oral and written communication skills
 Proficient in MS Office applications (MS Word, MS Excel, and MS Powerpoint)
 Proficient in handling photocopiers, scanners, and other office machines
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 Strong ability to multitask and adhere to instructions.