ACCOUNTING ASSISTANT – ANSA McAL Limited

The Accounting Assistant assists in the preparation of general ledger accounting entries and account reconciliations. They handle the record keeping and the preparation and entry of financial transactions into select software systems. This position reports into ANSA McAL Head Office.

Education & Experience:

• Association of Chartered Certified Accountants (ACCA) Level 1 Certification.
• At Least two (2) to three (3) years of experience in Accounts payables, Accounts Receivables or in a similar capacity.
• Basic level of Microsoft Excel, Word, and other Office software.
• Basic level experience with an Enterprise Resource Planning (ERP) Software or other accounting software.

 Knowledge/Skills/Abilities:

·        Good execution and evaluation skills.

·        Confidentiality.

·        Self-motivated.

·        Team player.

·        Foster open and consistent communication.

Competencies

Attention to Detail (Level 1)

Working in a conscientious, consistent and thorough manner.

Checks own work for accuracy and completeness

• Reviews own work for accuracy and completeness, identifying inconsistencies or discrepancies that indicate problems with the quality of work.
• Identifies main concepts and ideas when completing simple, straightforward tasks.
• Verifies the accuracy of details that are important to others.

Fostering Communication (Level 1)

Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Listens and clearly presents information

• Listens/pays attention actively and objectively.
• Presents information and facts in a logical manner, using appropriate phrasing and vocabulary.
• Shares information when requested.
• Communicates with others honestly, respectfully, and sensitively.

Digital Literacy (Level 2)

Engaging with digital technologies to accomplish goals and solve challenges in the workplace.

Uses digital technologies for well-defined tasks.

• Uses a combination of strategies to find information online.
• Uses digital tools to improve efficiency in conducting routine tasks, such as managing documents and handling emails.
• Creates digital content in common formats to share information or opinion, abiding by copyright or licensing rules when using digital information/content.
• Selects the appropriate measures for protecting devices and digital assets.
• Conducts basic trouble shooting by utilizing help functions, web searches, or forums.

Planning and Organizing (Level 1)

Making and executing plans to reach goals supporting organizational success.

Plans and organizes own activities

• Plans own activities according to pre-determined standards or procedures.
• Monitors the quality and timeliness of own work.
• Seeks clarity on priorities as needed.
• Uses the resources at one’s immediate disposal as planned.

Information Gathering and Processing (Level 1)

Locating and collecting data from appropriate sources and using it to prepare meaningful and concise reports that summarize the information.

Follows prescribed information gathering procedures

• Identifies relevant facts and issues underlying a particular problem.
• Identifies the information needed to clarify a situation, complete an assignment or make a decision.
• Researches the most useful source of information to meet the requirements of the task.
• Poses direct questions to immediately available people.
• Reads relatively short texts to locate a single piece of information.
• Follows prescribed methods of information collection.

Processing and Recording Financial Transactions (Level 1)

Processing financial transactions to ensure the effective recording and tracking of revenues and expenditures.

Demonstrates introductory understanding, directing people to the appropriate source for further information.

• Explains basic accounting principles and concepts, (e.g. financial statement components and purpose, General Ledger, and GAAP).
• Describes the internal control methodologies, processes and frameworks.
• Conducts basic financial transactions (e.g., processing ledger entries, account receivable).
• Uses standard accounting software and packages.

Accounting and Reporting (Level 1)

Applying an understanding of accounting and reporting concepts and methodologies.

Demonstrates introductory understanding, directing people to the appropriate source for further information.

• Identifies generally accepted accounting principles (GAAP) and other fundamental accounting and financial practices appropriate to the organization.
• Describes how the organization works, and the critical financial requirements.
• Explains the internal control methodologies, processes and frameworks.
• Assists in the preparation of variance reports.
• Gathers financial data from a variety of sources under supervision.
• Organizes information in support of financial analysis.

Credit Management (Level 2)

Applying an understanding of policies, procedures and practices for granting credit and receiving payments.

Applies the competency in common situations that present limited difficulties, working with a moderate level of guidance.

• Recommends credit limits within policy guidelines.
• Reviews customer files to identify and select delinquent accounts for collection.
• Determines which additional information may be required from customer to assess creditworthiness.

Responsibilities

• Verify, enter and process invoices in ERP software with supporting documentation.

• Generate payments bi-weekly from ERP software and online banking platform.
• Petty Cash and Travel disbursements and reconciliations.
• Ensure accurate account coding of transactions.

• Prepare assigned month-end accounts payable accruals.
• Confirm Intergroup balances with Subsidiaries.
• Prepare and analyze assigned monthly reconciliation of general ledger accounts.

• Assist with the preparation of financial and accounting reports as required.

• Follow up with departments on open Purchase orders.

• Assist with compilation of financial information during Audit, ERP software upgrades or projects as required.

Competitive compensation package.