The Administrative & Logistics Coordinator provides administrative, documentation, inventory and logistical support to ensure that vehicle transactions and daily operations are properly documented, tracked and executed efficiently. The position serves as the primary administrative support to the Office Manager and coordinates routine logistics and documentation activities. 226 South Road, Bourda, Georgetown, Guyana. Hours: Mon – Fri 08:00AM to 05:00PM, Sat 08:00AM – 01:00PM

Job Summary

Employer: Rose Ramdehol Auto Sales
Job Type: Full-time
Location: Georgetown, Guyana
Category: Administration
Closing Date: 2026-10-07

Key Responsibilities

Maintain accurate, organized, and up-to-date customer, vehicle, inventory, and administrative records.
Assist the Office Manager with the coordination of day-to-day administrative, logistical, and operational activities.
Answer and direct telephone calls in a professional and courteous manner.
Respond to routine administrative inquiries and provide appropriate information or assistance.
Assist customers with routine administrative documentation and bank-letter requirements.
Support the preparation and organization of documentation required for vehicle sales, transfers, and deliveries.
Assist with the preparation and processing of vehicle transfer and ownership documentation.
Assist with documentation required for Guyana Revenue Authority (GRA) transactions.
Assist with insurance-related documentation, requests, and follow-up.
Compile customer and vehicle delivery documentation for review and finalization.
Assist with verifying that all documentation required for vehicle delivery has been received and properly completed.
Maintain records relating to vehicle movements, inspections, repairs, transfers, and deliveries.
Maintain and regularly update the vehicle, shipment, and container tracking board.
Monitor incoming containers, shipments, vehicle arrivals, and other scheduled logistical activities.
Coordinate routine vehicle movements under the direction of the Office Manager.
Liaise with drivers regarding scheduled collections, deliveries, maintenance appointments, inspections, and other vehicle movements.
Assist with coordinating vehicle collections, deliveries, transfers, and movements between locations.
Monitor inventory levels and conduct routine stock checks to maintain accurate stock records, including quantities received, issued, and remaining.
Assist with the receipt, inspection, and verification of operational supplies, vehicle parts, and other inventory items.
Assist with the preparation of monthly warehouse and inventory reports.
Track orders from placement through to receipt and confirmation.
Verify received items against relevant orders, quotations, or supporting documentation and report discrepancies.
Inform the Office Manager promptly of supplier delays, shortages, discrepancies, or other procurement-related issues.
Identify administrative, logistical, inventory, vehicle, or facility-related issues and report them promptly to the Office Manager.

Requirements

High School Diploma with a pass in Mathematics and English, or an equivalent qualification, is required. A Certificate, Diploma, or Degree in Business Administration, Office Administration, Logistics, Supply Chain Management or a related field will be considered an asset.
2-3 years of relevant experience in administration, logistics, inventory management, customer service, vehicle administration, or a similar operational role.
Experience working in a vehicle dealership, automotive, logistics, retail, or other fast-paced operational environment would be an advantage.
Strong administrative and organizational skills, with the ability to manage multiple tasks and maintain accurate records.
Working knowledge of inventory and stock management procedures.
Experience with vehicle documentation, transfers, insurance, GRA transactions, or licensing would be an asset.
Strong Microsoft Office skills, particularly Word, Excel, Outlook, and document/file management systems.
Ability to work independently, prioritize competing tasks, and meet deadlines.

How to Apply

Apply by email: rras.jobs@gmail.com

Frequently Asked Questions

What qualifications or education do I need to apply for an Administrative and Logistics Coordinator role at an auto sales company in Guyana?

Most employers require at least five CXC subjects including English and Mathematics, with preference for additional passes in Principles of Accounts or Business Studies. A diploma or certificate in Business Administration, Logistics, or Office Management from institutions like the University of Guyana or private colleges strengthens your application significantly.

What are the typical day-to-day responsibilities of an Administrative and Logistics Coordinator in a Guyanese auto sales environment?

You will manage vehicle inventory records, coordinate shipping and customs clearance for imported vehicles, and handle customer documentation including registration and insurance processing. Daily tasks also involve scheduling deliveries, liaising with port authorities, and supporting sales staff with administrative duties.

How does workplace culture and employer expectations differ in Guyanese auto sales companies?

Punctuality and professional appearance are highly valued, with employers expecting flexibility during month-end or peak sales periods. Building respectful relationships with colleagues and demonstrating reliability are essential, as family-owned businesses often prioritize trust and long-term commitment over formal qualifications alone.

What career progression opportunities exist for Administrative and Logistics Coordinators in Guyana's automotive sector?

With experience, you can advance to Office Manager, Operations Manager, or General Manager positions within larger dealerships. Some professionals transition into supply chain management roles or establish their own logistics consulting services serving the growing import sector.

What benefits should I reasonably expect from employers in Guyana for this administrative role?

Standard benefits typically include annual leave entitlements as mandated by Guyanese labour law, with some employers offering medical aid schemes or NIS pension contributions. Larger auto sales companies may provide transportation allowances or staff vehicle purchase schemes, though this varies considerably by employer size and policy.

How should I apply for this position, and what do Guyanese employers in auto sales specifically look for in candidates?

Submit a well-formatted CV with a cover letter directly to the dealership or through local job boards like Guyana Jobs Online and Stabroek News classifieds. Employers prioritize candidates with strong organizational skills, familiarity with import documentation procedures, and proven experience using accounting or inventory software relevant to the local market.