Plays a vital role in ensuring smooth day-to-day operations by providing administrative and clerical support across departments. This position requires strong communication skills, efficiency, and the ability to multitask in a fast-paced environment.

Job Summary

Type: full-time
Location: Georgetown
Category: Administration
Closing Date: 2026-09-07

Key Responsibilities

Manage and maintain accurate employee records, personnel files, and HR databases.
Coordinate employee training, development, and orientation programs.
Administer employee benefits, leave records, attendance, and related HR processes.
Respond to employee inquiries and concerns in a timely, professional, and confidential manner.
Ensure compliance with applicable employment laws, statutory requirements, and company policies.
Monitor and support general compliance with applicable statutory laws and regulatory requirements.
Coordinate inventory management activities with the respective department managers.
Maintain and update daily, weekly, and monthly inventory records and data entry.
Prepare and maintain inventory variance reports, identifying discrepancies and assisting management in investigating and resolving variances across all relevant departments.
Maintain accurate inventory documentation and ensure inventory records are updated on a timely basis.
Prepare, edit, and organize documents, reports, spreadsheets, presentations, and other administrative materials.
Maintain office supplies inventory and coordinate the timely purchase and replenishment of supplies.
Provide administrative and operational support to management and other departments as required.
Maintain confidentiality of employee, business, financial, and operational information.
Perform other related duties and responsibilities as assigned by management.

Requirements

High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
Proven experience in an administrative, HR, office support, or related role.
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Proficient in Google Workspace, including Google Sheets, Google Docs, and Google Drive.
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Strong attention to detail and accuracy, particularly when handling records and data.
Ability to work independently and effectively as part of a team.
High level of discretion, confidentiality, and professionalism.
Ability to manage multiple tasks, meet deadlines, and prioritize responsibilities effectively.
Strong analytical and problem-solving skills, with the ability to identify and investigate discrepancies.

How to Apply

Apply by email: [email protected]

Frequently Asked Questions

What qualifications do I need to become an Administrator at Maxine Marketing Inc (Hard Rock Cafe Guyana)?

Most employers in Guyana look for a diploma or degree in Business Administration, Management, or a related field, along with strong computer literacy in Microsoft Office. Previous administrative experience, ideally in hospitality or retail, is highly valued. Certifications in office management or customer service can give you an edge.

What are the typical day-to-day responsibilities of an Administrator in this role?

Expect to handle scheduling, record keeping, correspondence, filing, and coordinating between departments such as kitchen, bar, and front-of-house staff. You may also manage supplies, support payroll or HR paperwork, and assist with compliance documentation. In a restaurant setting like Hard Rock Cafe Guyana, supporting smooth daily operations is central to the role.

What work culture and expectations should I be aware of in Guyana?

Workplaces in Guyana generally value punctuality, respect for hierarchy, and strong interpersonal relationships with colleagues and customers. The hospitality industry often requires flexibility with shifts, including weekends and public holidays when the venue is busiest. Professionalism and reliability are key expectations.

What career growth can I expect from an administrator role like this?

Administrators in Guyana's hospitality sector often progress into roles such as Office Manager, Operations Supervisor, or Human Resources Officer with experience. Demonstrating initiative and cross-departmental knowledge can open doors to management positions. Growth typically depends on performance, tenure, and the company's expansion plans.

What benefits are commonly offered for administrative roles in Guyana?

Benefits vary by employer but commonly include paid vacation leave, sick leave as required under Guyanese labour laws, and sometimes NIS (National Insurance Scheme) contributions. Some employers offer medical coverage, staff meals, or performance bonuses. It is best to ask about the full benefits package during the interview process.

How should I apply, and what do employers in Guyana look for in candidates?

Prepare a clear CV highlighting your administrative experience, education, and computer skills, and submit it through the company's advertised application channel, whether email, job board, or in person. Employers in Guyana value professionalism, attention to detail, and evidence of reliability. A brief cover letter tailored to the role can help you stand out.