FINANCE, HR, AND ADMINISTRATIVE ASSISTANT – Versa Century Inc.

Key Responsibilities

• I. Responsibilities for Assisting Finance Work
• 1. Daily Reimbursement and Document Audit: Responsible for the preliminary review of employee reimbursements for daily purchases, business trips, entertainment, etc., ensuring invoices are compliant and approval processes are complete, and assisting in payment registration.
• 2. Basic Bookkeeping: Assist in the entry, binding, and archiving of daily vouchers; responsible for reconciling bank statements.
• 3. Receipts, Checks, Invoices, and Tax Management: Responsible for issuing, safekeeping, and registering receipts, checks, and invoices; assist in preparation for monthly tax and social security declarations.
• 4. Cash and Archive Management: Assist in managing petty cash, registering cash and bank deposit journals; properly safeguard various financial contracts, vouchers, and report archives.
• 5. Data Assistance: Assist in organizing monthly/quarterly basic financial data to provide accurate data support for financial analysis.
• II. Responsibilities for Assisting HR Work
• 1. Recruitment and Onboarding: Assist in publishing recruitment info, screening resumes, and arranging interviews and background checks; responsible for new hire onboarding procedures (visas, flight bookings, signing labor contracts, collecting onboarding materials, establishing employee files).
• 2. Attendance and Payroll Calculation: Monthly statistics of employee attendance, leave, and overtime; after ensuring accuracy, assist in calculating wages and declaring social security additions/deletions and base adjustments.
• 3. Employee Relations Maintenance: Handle employee regularization, transfers, resignation, and other change procedures; answer daily employee questions regarding HR policies; assist in organizing team building and other corporate culture activities.
• 4. Training and Performance Support: Assist in organizing new hire orientation and various internal trainings, managing sign-ins and records; assist in collecting and organizing performance appraisal forms from various departments.
• III. Responsibilities for Assisting Administrative Work
• 1. Reception: Responsible for office visitor reception, phone transfers, and sending/receiving and registering courier/mail; maintain the cleanliness of the public office environment.
• 2. Office Asset Management: Responsible for the procurement, inventory, and distribution registration of office supplies, daily necessities, and labor protection supplies; manage the ledger and daily maintenance of company fixed assets (e.g., computers, printers).
• 3. Meeting and Activity Support: Assist in booking meetings and refreshments; responsible for the execution of administrative activities such as the company annual party and holiday benefit distribution.
• 4. Licenses and External Liaison: Assist in handling company business license annual inspections and seal usage registration; liaise with external suppliers such as property management, couriers, cleaning, and security; assist in handling visa and flight booking matters for employees, clients, and suppliers; handle company vehicle maintenance, license updates, daily fee payments, and repairs.
• 5. Documents and Policy Execution: Assist in drafting, formatting, and distributing daily administrative notices; supervise the implementation of various company administrative rules and regulations.
• IV. Other General Affairs
• 1. Complete other temporary tasks assigned by superiors.
• 2. Accompany superiors to government offices and banks to handle relevant matters.

Requirements

• Honest, trustworthy, and serious about work responsibilities.
• Basic financial knowledge and proficient application of office software (Excel, Word, PPT).
• Familiarity with Labor Law and local social security, government, and bank procedures/policies is preferred.
• Good service awareness, sense of confidentiality, and ability to handle multiple tasks.
• Associate degree or above.
• Able to drive and possess own car.

How to Apply