Receptionist/Administrative Assistant – JOBS GUYANA

Job Expired


Receptionist/Administrative Assistant

JOB SUMMARY

Provide Receptionist, HR and administrative support to the operations as required.

ESSENTIAL FUNCTIONS

  • Serves visitors/calls by greeting, welcoming, and directing them appropriately
  • Keeps a safe and clean reception area and conference room for clients and staff use.
  • Logging and coding vendor invoices for payment process
  • Coordinating Personnel logistics
  • Book ground and air transportation, accommodation, medical services appointments (PCR and antigen tests) for all Client and Client 3rd party personnel.
  • Keeping a log sheet for all the above.
  • Liaise with rigs regarding passports copies, work permits and entry stamps.
  • Compiling tax documents and liaising with tax agents.
  • Organizing and tracking filing systems (both paper and electronic) *
  • Managing office stationery inventory.
  • Organizing mailing, scheduling and following up on appointments.
  • Perform other duties and special projects as assigned.

QUALIFICATIONS





  • 5 subjects CXC inclusive of Maths and English and/or Diploma in Business or related field from a recognized University or educational institution.
  • 2 years’ relevant experience in similar capacity.
  • Proficient in Microsoft Suite applications and very organized.
  • An ability to handle sensitive and confidential information with exceptional judgment and discretion.
  • Strong communication skills, both verbal and written.

 



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