The Project Administrative Assistant will provide administrative and logistical support for equipment and operator rental operations at an interior project site. The role will assist with maintaining records, coordinating personnel and equipment, preparing reports, and ensuring smooth day-to-day project administration.
Job Summary
- Employer: Synergy Contractors Guyana Inc.
- Job Type: Full-time
- Location: Georgetown, Guyana
- Category: Administrative
- Closing Date: 2026-10-08
Key Responsibilities
- Maintain daily records of equipment, operators, and project activities.
- Prepare daily timesheets, equipment logs, and work reports.
- Assist with tracking equipment hours, fuel usage, and maintenance schedules.
- Coordinate communication between operators, supervisors, and the main office.
- Maintain project documents, invoices, delivery notes, and other records.
- Assist with accommodation, transportation, supplies, and other site logistics.
- Prepare and submit weekly and monthly project reports.
- Monitor attendance and operator work schedules.
- Assist with purchasing and tracking materials and supplies.
- Ensure all project documentation is properly filed and updated.
- Perform other administrative duties as required by the Project Manager or Supervisor.
Requirements
- High school diploma or equivalent.
- Previous administrative or project-site experience is an advantage.
- Good computer skills, especially Microsoft Word and Excel.
- Strong organizational and communication skills.
- Ability to work in a remote/interior location.
- Ability to maintain accurate records and work with minimal supervision.
- Willingness to work flexible hours based on project requirements.
How to Apply
Apply by email: hr@synergyguyana.com
Phone: +5926002391
Phone: +5926002391
About the Company
Synergy Contractors Guyana Inc. is a prominent Guyanese company contributing significantly to the nation's burgeoning oil and gas industry. Based in Guyana, the company specializes in providing integrated contracting and logistics solutions, including shore base services, fabrication, and construction, to major international operators. They play a crucial role in supporting the supply chain for projects like those undertaken by ExxonMobil in Guyanese waters. Committed to local content development, Synergy Contractors Guyana Inc. aims to deliver reliable and efficient services, fostering economic growth and job opportunities within the country.
Delivering integrated contracting and logistics support for Guyana's energy sector.
Frequently Asked Questions
What qualifications or certifications are typically required for a Project Administrative Assistant role in Guyana?
Most employers require at least five CXC subjects including English and Mathematics, with additional preference for a certificate or diploma in Business Administration or Office Management. Proficiency in Microsoft Office Suite and basic accounting software like QuickBooks is commonly expected.
What are the typical day-to-day responsibilities of a Project Administrative Assistant in Guyana's construction sector?
Daily tasks include maintaining project documentation, coordinating schedules with contractors and suppliers, processing invoices and purchase orders, and preparing reports for project managers. You will also handle correspondence, organize meetings, and ensure compliance with local regulatory filing requirements.
How does workplace culture and employer expectations differ for administrative roles in Guyanese companies?
Punctuality and respect for hierarchy are highly valued in Guyanese workplaces, with formal communication protocols especially in established firms. Employers often expect flexibility with working hours during project deadlines and strong interpersonal skills for managing relationships with diverse stakeholders including government agencies.
What career progression opportunities exist for Project Administrative Assistants in Guyana?
With experience, you can advance to Project Coordinator, Office Manager, or Project Administrator roles, particularly if you pursue further qualifications such as PRINCE2 or PMP certifications. Some professionals transition into operations management or establish their own administrative consulting services serving the growing oil and gas and construction sectors.
What benefits are typically offered for administrative positions with contractors in Guyana?
Standard benefits usually include annual leave as mandated by the Labour Act, paid sick leave, and NIS contributions, with larger contractors sometimes offering private medical insurance and pension schemes. Some employers provide transportation allowances or meal subsidies given limited public transportation reliability in certain project locations.
How should I apply for a Project Administrative Assistant position and what do Guyanese employers prioritize in candidates?
Submit a well-formatted resume with a cover letter highlighting relevant software skills and any construction or project exposure, following application instructions precisely as Guyanese employers value attention to detail. Employers prioritize candidates with strong organizational abilities, discretion with confidential information, and demonstrated reliability through references from previous supervisors.