The Project Administrative Assistant will provide administrative and logistical support for equipment and operator rental operations at an interior project site. The role will assist with maintaining records, coordinating personnel and equipment, preparing reports, and ensuring smooth day-to-day project administration.
Job Summary
- Employer: Synergy Contractors Guyana Inc.
- Job Type: Full-time
- Location: Georgetown, Guyana
- Category: Administrative
- Closing Date: 2026-10-08
Key Responsibilities
- Maintain daily records of equipment, operators, and project activities.
- Prepare daily timesheets, equipment logs, and work reports.
- Assist with tracking equipment hours, fuel usage, and maintenance schedules.
- Coordinate communication between operators, supervisors, and the main office.
- Maintain project documents, invoices, delivery notes, and other records.
- Assist with accommodation, transportation, supplies, and other site logistics.
- Prepare and submit weekly and monthly project reports.
- Monitor attendance and operator work schedules.
- Assist with purchasing and tracking materials and supplies.
- Ensure all project documentation is properly filed and updated.
- Perform other administrative duties as required by the Project Manager or Supervisor.
Requirements
- High school diploma or equivalent.
- Previous administrative or project-site experience is an advantage.
- Good computer skills, especially Microsoft Word and Excel.
- Strong organizational and communication skills.
- Ability to work in a remote/interior location.
- Ability to maintain accurate records and work with minimal supervision.
- Willingness to work flexible hours based on project requirements.
How to Apply
Apply by email: hr@synergyguyana.com
Phone: +5926002391
Phone: +5926002391
About the Company
Synergy Contractors Guyana Inc. is a prominent Guyanese company contributing significantly to the nation's burgeoning oil and gas industry. Based in Guyana, the company specializes in providing integrated contracting and logistics solutions, including shore base services, fabrication, and construction, to major international operators. They play a crucial role in supporting the supply chain for projects like those undertaken by ExxonMobil in Guyanese waters. Committed to local content development, Synergy Contractors Guyana Inc. aims to deliver reliable and efficient services, fostering economic growth and job opportunities within the country.
Delivering integrated contracting and logistics support for Guyana's energy sector.
Frequently Asked Questions
What qualifications or certifications are typically required for a Project Administrative Assistant role in Guyana?
Most employers require a minimum of five CXC subjects including Mathematics and English, plus a certificate or diploma in Business Administration or Office Management. Proficiency in Microsoft Office Suite is essential, and familiarity with project management software like MS Project is often preferred. Some companies may also value certifications from institutions such as the University of Guyana or the Institute of Private Enterprise Development.
What are the typical day-to-day responsibilities of a Project Administrative Assistant at a Guyanese construction firm?
Daily tasks include maintaining project documentation, scheduling meetings with contractors and stakeholders, processing purchase orders, and tracking project expenses. You will also coordinate logistics for site visits, prepare progress reports, and serve as the communication link between field teams and management. Accuracy and attention to detail are critical when handling procurement and compliance paperwork.
How does local work culture in Guyana affect expectations for this administrative role?
Punctuality and professional appearance are highly valued in Guyanese workplaces, even in hot climates where site visits occur. Building respectful relationships with diverse teams—including expatriate staff and local laborers—is essential for smooth operations. Employers also expect flexibility, as project demands may require occasional weekend work or extended hours during critical phases.
What career progression opportunities exist for Project Administrative Assistants in Guyana?
With experience, you can advance to Project Coordinator, Office Manager, or Project Administrator roles within construction and engineering firms. Pursuing further education—such as a degree in Project Management or Business Administration—significantly improves promotion prospects. Some professionals transition into specialized areas like procurement, contracts administration, or HSE coordination.
What benefits are typically offered for full-time administrative positions with Guyanese contractors?
Standard benefits usually include annual leave entitlement as per Guyana's Labour Act, medical insurance coverage, and contributions to the National Insurance Scheme. Some established firms may offer pension plans or gratuity payments upon completion of service. Benefits vary considerably by employer size and project value, so clarification during the interview process is advisable.
How should I apply for this role, and what do Guyanese employers prioritize in candidates?
Submit a well-formatted resume with a cover letter highlighting relevant administrative experience and any construction or project exposure. Employers prioritize candidates with strong organizational skills, local work references, and demonstrated reliability in previous roles. Including copies of certificates and a recent police clearance of character strengthens your application.